Kinsella Legal Limited (“Kinsella Legal”) is a recruitment agency and recruitment business (as defined in the Employment Agencies and Employment Business Regulations 2003).
Kinsella Legal is committed to safeguarding the privacy of our candidates, clients and website visitors and to being transparent in how we collect and use your data in order to meet our data protection obligations. This policy sets out how we will treat your personal information.
The General Data Protection Regulation (“GDPR”) (Regulation (EU) 2016/679) replaces the Data Protection Regulation (Directive 95/46/EC) from 25 May 2018. The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
Please read the following carefully to understand our views and practices regarding your personal data and how we will manage it.
The Data Controller is Kinsella Legal Limited, a company registered in the UK.
Company Number: 07228638
Address: Kinsella Legal, Central Court, 25 Southampton Buildings, Chancery Lane, London, WC2A 1AL
Telephone: 020 7199 3600
We collect the personal data of prospective and placed candidates for permanent and temporary roles; prospective and current/live client contacts; supplier contacts who support our services; employees, consultants and/or temporary workers in order to allow us to undertake our business. This information is collected solely to enable us to carry out our core business and any ancillary services.
We may collect, store and use the following kinds of data (via email, website forms, email, phone or in person):
The two ways in which we collect your personal data are as follows:
Directly from you-
From third parties-
In order to provide you with the best possible service and to ensure you have the most suitable Candidates for your organisation, we collect your personal data in two ways:
Directly from you-
From third parties (e.g. our Candidates or online/offline media)-
Kinsella Legal will only share your data, when instructed by the Client, to ensure that we are able to provide you with a suitable shortlist of Candidates.
Unless you specify otherwise, we may share your information with associated third parties such as our service providers and organisations to whom we provide services.
As a recruitment business, our legal basis for the processing of personal data is our legitimate business interests, although we also rely on contract, legal obligation and consent for specific uses of data.
Kinsella Legal introduces candidates to clients for permanent employment, fixed-term contract, temporary worker placements and/or independent contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.
In order to support our candidates’ career aspirations and our clients’ recruitment needs, Kinsella Legal requires a database of candidate and client personal data containing historical information as well as current resourcing requirements.
To accurately maintain, expand and develop our business, Kinsella Legal needs to record the personal data of prospective candidates and client contacts.
We may use your personal information to:
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
Kinsella Legal will retain your personal data for as long as deemed necessary in order to provide the recruitment service to you and for the purposes of satisfying any legal, accounting, regulatory or reporting requirements.
Kinsella Legal does the following to try to ensure our data is accurate:
The criteria used to determine whether Kinsella Legal should retain your personal data includes:
Kinsella Legal may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our systems.
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. You acknowledge that data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
Once we have your personal information, it is stored on our online system (cloud based) which can only be securely accessed by employees of Kinsella Legal. We may also gather information and statistics collectively about visitors to our website.
All of our internal systems are password and firewall protected and can only be accessed by employees of Kinsella Legal, or suppliers of the business.
Kinsella Legal may transfer data to countries or international organisations outside of the European Economic Area (EEA). For example, to Clients, Candidates, or third parties who provide us with support services. Where information is to be so transferred, it may be to a country in respect of which there is an adequacy decision from the EU Commission. However, if this is not the case, it is our policy to take steps to identify risks and in so far as is reasonably practicable, ensure that appropriate safeguards are in place.
Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
We may process your personal data on the basis that you have consented to us doing so for a specific purpose. For example, if you have provided your contact details in order that we may use these to provide you with details of our additional services, you may have consented to our processing of the data for that purpose. In other cases, you may have provided your written or verbal consent to the use of your data for a specific reason, for example for requesting references from you.
You may withdraw your consent to our processing of your personal data for a particular purpose at any stage. Please see the section below, ‘Your Rights’. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so.
Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.
You may instruct us to provide you with any personal information we hold about you. Provision of such information may be subject to the supply of appropriate evidence of your identity. For this purpose we will usually accept a copy of your passport or an original copy of a utility bill showing your current address.
You may request correction of the personal information we hold about you, which enables you to have such incorrect or inaccurate information corrected.
You may request erasure of your personal information, enabling you to ask us to delete or remove personal information where there is no good reason for us to continue to process it.
You may object to processing of your personal information where Kinsella Legal is relying on a legitimate interest (including those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. In this instance, you have the right to ask us to delete or remove your personal information.
You may request the restriction of processing of your personal information in which case you can ask us to suspend the processing of personal information about you.
You may instruct us not to process your personal data for marketing purposes by email to firstname.lastname@example.org at any time. In practice, you will usually either expressly agree in advance to our use of your personal data for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal data for marketing purposes.
You may request the transfer of your personal information to another party in certain formats, if practicable.
We may withhold personal information that you request to the extent permitted by law.
You may make a complaint to the Information Commisioner’s Office.
You have the right to access information held about you. We would also be grateful if you could let us know if the personal information which we hold about you needs to be corrected or updated.
or by post to:
25 Southampton Buildings