Kinsella Legal Limited (“we” “us” “our”) is a recruitment agency and recruitment business. We introduce candidates to clients for permanent employment, fixed-term contract and temporary worker placements or independent professional contracts. The collection, use and transfer of personal information is a fundamental and an essential part of this process and we are committed to safeguarding the personal information of our clients, candidates and others that we work with.
Please read the following carefully to understand how we collect and use your personal information as a data controller, when you interact with us either through our website, through job sites or directly with us. Personal information is information that can be used to identify you, for example your name, address, email address.
What personal information do we collect?
We collect, store and use your contact details including your name, email address and work and personal telephone numbers which you provide directly to us.
We collect, store and use your contact details including your name, email address and work and personal telephone numbers, and a photo, which you provide directly to us.
We collect the following personal information:
- Name, job title, address, telephone number and email address;
- CV which may include your date of birth, education and employment history, your competencies and skills.
- Third party referee information which will include the name and contact details of your referee.
- Links to your professional profile on business social media, e.g. LinkedIn and other social media personal information.
- Any other personal information you choose to share with us which may include current salary, aspirational salary, notice period and from time to time, special or sensitive personal
- Gender when requested by our clients as part of their diversity and inclusion reporting.
- Information captured in any contact forms available on our website.
Special category personal information:
We process the following special category personal information and only with your prior consent:
- Information relating to your health which you choose to share with us and which you feel is relevant to a role you are interested in. We do not share this information with our clients however, we will ensure that your need for any workplace adjustments is shared with our clients.
- Information relating to your race, religion and sexual orientation when requested by our clients as part of their diversity and inclusion reporting.
Where personal and special category personal information is collected by us for our clients’ diversity and inclusion reporting, we anonymise your response before sharing the information with our clients.
How do we collect personal information?
We collect personal information:
- Directly from you either because you have sent us your CV, applied for a role advertised on the Kinsella Legal website or a job site either with one of our clients or with us or your contact details on a contact form. Where your CV includes or you choose to provide the name and contact details of your referee, we also collect this personal information.
- Indirectly from:
- business social media profile or other social media accounts;
- job sites, search engines and online networking sites; and
- third parties which include clients, market research and referrals including through the Kinsella Legal Rewards Programme.
How do we use your personal information and our legal basis for processing?
We use your personal information to provide recruitment services to you on the basis of our legitimate business interest and in order to perform contracts we have in place with you.
We use your personal information:
- to provide you with recruitment services in relation to a current role which you have either applied for or which we consider you would be interested in and for future roles that are similar to those you have expressed interest in.
- to keep in touch to discuss your career aspirations and ensure you wish to remain registered with us.
- to address any enquiries you may have or if you have complained to us about something.
- to meet our own legal obligations in relation to auditing, financial reporting, governance
- to defend our legal rights.
- Comply with legal obligations.
We process your personal information on the basis of our legitimate business interest and in order to perform contracts we have in place with you.
Who do we share your personal information with?
We share your personal information, other than special or sensitive personal information, with our clients in order to provide recruitment services to them.
When we share your personal information with our clients, we do so on the basis that our clients are, like us, data controllers. To understand how our clients collect and use your personal information, please check their privacy policies which are usually available on their recruitment websites.
CANDIDATES and CLIENTS
We also share your personal information with
- Our suppliers providing recruitment specific IT but only where those suppliers provide us with software support services.
- Microsoft Corporation who provides our cloud hosting environment.
- suppliers supporting the day-to-day running of the business e.g. our professional advisors, telephone and internet companies, suppliers of non-recruitment specific software etc.
Where we share your information with our suppliers, we do so only where those companies have appropriate technical and organisational measures in place to ensure the security of your personal information and any processing they undertake is only carried out on the basis of our instructions. Where the company is a US company, we will only share your personal information with it where we have appropriate contractual protections in place. This ensures that when your personal information is processed in the United States, it will receive the same level of protection to that in the United Kingdom.
Where required by law or competent authority, we will share your personal information with regulators, courts, government departments and law enforcement agencies. We will inform you of this before we share your personal information unless we are legally prevented from doing so.
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Your personal information rights?
The law entitles you:
- to receive a copy of any of your personal information which we have collected;
- to request that we correct or complete personal information we have collected;
- to request that we delete or stop using or storing any of your personal information when we no longer need it;
- to object to the processing of your personal information where we are processing it other than where we need to continue processing it to fulfil your request in relation to a role you would like to be considered for; and
- in some circumstances, have your personal information transferred to another organisation.
If you would like to exercise any of these choices, please get in touch using the Contact Us information below. Where we have shared your personal information with our clients or other companies, we will let them know if you exercise any of these choices.
If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner who can be contacted at www.ico.org.uk or by telephone on 0303 123 1113.
How long do we keep your personal information for?
We categorise personal information according to how we use it and then retain it in accordance with our data retention policy. Each use has a different retention period associated with it, and incorporations any legal obligations to retain that data category. After that time we permanently delete your personal information.
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